DHL Supply Chain (Midwest)
  • J&J Mooresville
  • Mooresville, IN, USA
  • 15.00/hr
  • Other
  • Full Time

Competitive wages, affordable insurance benefits (including medical, dental, vision, and life) and 401(k) participation with company matching and paid holiday. Benefits and OT eligibility.

A Good Career Move....

Want an exciting and rewarding career? Tired of working for a temp agency? Come and be a part of a well-known and established company.

We are currently seeking candidates for Administrative Assistant role at our DHL Supply Chain warehouse located at 4005 Cedar Creek Dr. Joliet, IL.

We are a winning team...

DHL Supply Chain, a leader in supply chain management, provides customer-focused solutions to a wide range of manufacturing, retail, and consumer industries in over 500 sites in the United States and Canada. With over 40,000 associates, DHL Supply Chain manages more than 85 million square feet of warehouse space (equivalent to almost 1,500 football fields) and has an annual revenue of almost $5 billion in this region.

Shift: Monday through Friday-1st Shift

Pay: $15.00/hr

Position Summary: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates

Key Accountabilities:

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.

 Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)

  • Maintain departmental records and prepare reports.
  • Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
  • Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
  • Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
  • Maintain administrative filing system including items that are confidential.
  • Process weekly payroll records.
  • Maintain PO Log
  • Perform month end close duties are
  • Serve as central communication point for associates.
  • Operate office equipment including fax, copier, printer, and binding machines.
  • Perform additional duties as assigned.

 Job Description:

  • Strong verbal, written communication, and time management skills
  • Proficient with word processing, spreadsheet and presentation software
  • Ability to file, alphabetize and sort
  • Ability to prioritize multiple tasks to efficiently manage workload
  • Ability to learn new software systems and tasks quickly
  • Ability to compose routine letters and to edit and proofread business correspondence and reports
  • Ability to learn the manager's areas of responsibility and company policies, procedures, and operations
  • Ability to perform administrative duties of moderate complexity such as arranging meetings and responding to inquiries without much notice or direction
  • Ability to follow rules and work procedures
  • Ability to read, understand, and follow directions/instructions
  • Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time
  • Ability to work specified shift

 Pre-employment drug screening and background check is required.

We offer a safe and clean workplace that focuses on teamwork, associate involvement and training.

DHL Supply Chain would like to thank everyone who submits a resume for this position. Due to the volume of resumes that we receive, only those applicants selected for interviews will be contacted. 

DHL Supply Chain (Midwest)
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